If you need to write a letter to ask for a job, resign from a job, or just to say hello to someone, there are a number of rules of etiquette to follow to get your message across in the best possible way.
Always start out each letter with a salutation. A warm greeting sets the right tone and makes the reader more receptive to the message that will follow. Next, state the purpose of the letter in the first paragraph in simple and easy to read words. The next paragraph can contain the reasons for the purpose of the letter. If you are requesting a job interview for example, this is the place to outline all of your qualifications and let them know you're the right person for the job. If this is a letter of resignation from a job, refrain from pointing fingers and using harsh language, and be as graceful as possible to avoid burning bridges that you may need at some future point in time.
If you are simply writing a letter to correspond with a friend, the first paragraph is the place to state the point of the letter. Get to the point to avoid losing the attention of your reader and once again, avoid using complicated language and speak in simple easy to understand words.
Once you have made your point, thank the person for their time in reading the letter, and end it with a salutation such as "best wishes” and sign your name. The most effective letters are at least semi-formal and follow a format that people are used to seeing and reading. Avoid sloppy and profane language at all costs and get to the point quickly using easy to understand words that everyone knows. This will make you a more effective communicator.
Always start out each letter with a salutation. A warm greeting sets the right tone and makes the reader more receptive to the message that will follow. Next, state the purpose of the letter in the first paragraph in simple and easy to read words. The next paragraph can contain the reasons for the purpose of the letter. If you are requesting a job interview for example, this is the place to outline all of your qualifications and let them know you're the right person for the job. If this is a letter of resignation from a job, refrain from pointing fingers and using harsh language, and be as graceful as possible to avoid burning bridges that you may need at some future point in time.
If you are simply writing a letter to correspond with a friend, the first paragraph is the place to state the point of the letter. Get to the point to avoid losing the attention of your reader and once again, avoid using complicated language and speak in simple easy to understand words.
Once you have made your point, thank the person for their time in reading the letter, and end it with a salutation such as "best wishes” and sign your name. The most effective letters are at least semi-formal and follow a format that people are used to seeing and reading. Avoid sloppy and profane language at all costs and get to the point quickly using easy to understand words that everyone knows. This will make you a more effective communicator.
