As with all letters to formal institutions like schools, it is best to keep your transfer request letter short and to the point. There's no need to be elaborate; if nothing else, the administrator reading your letter is sure to be busy and will be more willing to help if your letter is clear and concise.
My template for requesting a transfer in a letter would be as follows:
- In the top right corner, write your personal details, such as address, telephone number and email address.
- A little lower down, and on the left-hand side,write the school's address, including the name of the teacher/principal concerned, and underneath this, write the date.
- A couple of lines down, again on the left, write the salutation (Dear Sir/Madam, or the name of the person who want to contact).
- Underneath the salutation, write your child's full name, date of birth, and class number/grade.
- As for the letter itself, state you wish to apply for a school transfer certificate, and could they issue one to you as soon as possible, or let you know how to go about the process of applying for a transfer certificate (there may be forms for you to complete). It's also a good idea to let them know why you need a transfer certificate for your child.
- In some cases, a school will need to refund a deposit. If you think this is the case, say so.
- A polite way to end your letter would be to thank the school in advance for their help and also to thank them for the support given to your child since they started at the school. If you don't think this would be appropriate, then leave the letter as it is.
- Finally, the valediction, which will be either 'yours sincerely' (if you know the name of the person to who you are writing) or 'yours faithfully' If you don't know their name) and then underneath, your signature.
For more Blurtit advice on this topic, take a look at How Do I Write A Formal Letter Asking For A Transfer Certificate From School? How Do I Write A Formal Letter Asking For A Transfer From One School To Another?
YouTube is full of useful tips on letter-writing. Watch this one for some more general ideas for your own letter: