I Am To Write A Report On Meeting I Do I Go By It?


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Liam Sheasby Profile
Liam Sheasby answered
There are two types of reports for meetings. It could be the minutes of the meeting, or it could be an actual report on the meeting itself and what was discussed.

If it was the taking of the minutes then that is a form of documenting the meeting's events and conversation in an official record. The minutes of a meeting must:
  • Document who is attending the meeting
  • Who isn't attending and give their apologies
  • The order of discussion for the meeting
  • Any official statements that were delivered
  • Mention any questions asked by attendees
  • State when the next meeting will occur
However, the more likely event is that the meeting needs a full report completed, making use of the information given by the presumably expert or knowledgeable speakers. Your report should detail the following:
  • Who spoke at the meeting
  • Their area of expertise and credibility
  • The topics they discussed
  • Their findings
  • Statistical evidence given
  • The significance of this evidence
  • How these figures relate to your company's performance
  • How your company's workings differ from those discussed
  • Suggest any changes needed, based on these statistics
  • Make a point of stressing a profit potential or a saving potential
  • Discuss questions posed at the meeting
  • Mention any unanswered questions
  • Conclude with a brief summary of what the outcome was and the best solution
Not all meetings will be a business event of course, but the same rough rules do apply. You should report the basics of who was there, their significance in terms of reputation and accreditation, and their findings.  Your report should do exactly that - report; it should report these details and their significance. Even if it isn't business related it still has to cover these basics.

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